Office Ergonomic Evaluation Details

Office ergonomic evaluations encompass evaluating injury risk exposures for work performed primarily in the office environment including, but not limited to, computer related job tasks, data entry, filing, scanning and performing paperwork.

Two types of office ergonomic evaluations are currently offered and differ by the amount of detail provided. If you are unsure which evaluation is appropriate for you, select a Level 2 – Comprehensive Evaluation

Level 1 (Concise)

Level 1 Table

An ergonomic specialist will visit the requesting employee’s work site and provide a concise ergonomic evaluation of the employee’s workstation. This level of evaluation is brief in nature and involves the ergonomic specialist obtaining only very brief information from the employee regarding their work environment. Identification of injury risk factors is not comprehensive in this level of evaluation. General discussion regarding potential concerns and probable recommendations take place during this level of evaluation. A brief report indicating identified concerns along with potential recommendations will be provided following the evaluation. This level of evaluation can be requested if an employee does not wish to have a detailed/comprehensive evaluation and would like a less detailed analysis of their workstation. This type of evaluation may be useful for employees who have had an ergonomic evaluation of the same workstation in the past, have attended formal Office Ergonomics Training, is confident their workstation is well setup ergonomically or would like a consultation regarding furniture options, workstation setup, chair adjustments, etc. Overall time = 15-30 minutes (approximately) It is not required to have a Level 1 evaluation prior to requesting a Level 2 evaluation. Click here to complete the Office Ergonomic Evaluation Questionnaire.

Level 2 (Comprehensive)

Level 2 Table

Level 2 Risk Scores

An ergonomic specialist will visit the requesting employee’s work site and provide a detailed ergonomic evaluation of the employee’s workstation and work environment. At the onset of the evaluation, the ergonomic specialist will ask the employee to perform regular work tasks in order for observation and data collection to take place. During this time, the ergonomic specialist will observe the employee performing regular office tasks to identify, evaluate and record exposure to ergonomic injury risk factors which include but are not limited to force, frequency, duration, awkward posture and contact stress. Exposure to these injury risks for extended durations increase the risk for injury. Along with identifying injury risk factors, appropriate measurements including workstation height, clearances, reach distance and viewing distance will also be obtained. Environmental factors such as lighting and noise (where applicable) will also be evaluated. *During the observation period, pictures and/or video of the job tasks performed may be taken which allows the ergonomic specialist to document postures, equipment used and work performed. Pictures are also used in the ergonomic evaluation report unless noted otherwise. Observation and evaluation of work performed lasts anywhere from 5-30 minutes. (Observation times will vary depending on the situation and job tasks performed.) Using the data and information collected, the ergonomic specialist will conclude the observation by discussing the injury risks factors identified as well as discuss potential solutions which will help minimize risk. A detailed report indicating risk factors identified, ergonomic injury risk scores, methods to eliminate or control injury risk exposures and specific recommendations will be provided following the evaluation. This level of evaluation can be requested in place of a Level 1 ergonomic evaluation if an employee wishes to have a more detailed and comprehensive evaluation of their workstation. This type of evaluation is useful for employees who have had a Level 1 evaluation and need additional assistance, or if an employee simply wishes to have a more detailed overview of their workstation. A Level 2 evaluation is recommended for uncertain employees as it will cover in detail each aspect of the workstation setup and help ensure injury risks are minimized as much as possible. Overall time = 30-60 minutes (approximately). *As mentioned above, along with observation, the ergonomics specialist will take photos/video of the employee performing regular office tasks. Photos are extremely valuable in documenting and illustrating an identified injury risk factor, the workstation setup and work environment for future reference as well as to provide the employee and/or management education and awareness. The photos (if taken) will only be used by the ergonomic specialist and will be included in the written ergonomic evaluation report. At the minimum, a photo of the desk, chair, etc. may be taken. Photos will not be used for other purposes unless prior consent is granted. (If pictures are not preferred, please notify the ergonomic specialist prior to the evaluation.) Click here to complete the Office Ergonomic Evaluation Questionnaire.

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