Office Ergonomic Evaluation Details

Ergonomic Evaluation (conducted onsite by an Ergonomics Specialist)

Office ergonomic evaluations involve an ergonomic specialist visiting a worksite (usually for a single employee) and evaluating exposure to injury risk factors for work commonly performed in the office environment. This includes tasks such as computer work (typing and using a mouse), data entry, filing, scanning, stapling, and general paperwork. (Risk factors include but are not limited to; awkward postures, force, repetition, duration, and contact stress). The identification of injury risk factors (or root causes of injury) are the foundation of an ergonomic evaluation.

After the ergonomics specialist completes the evaluation, and identifies the risk factors (root causes of injury), recommendations will be provided to the employee to help minimize the exposure to injury risk factors and decrease the likelihood for injury. Additional details are below.

Ergonomic Evaluation Types/Levels

Two types of office ergonomic evaluations are currently offered and differ by the amount of detail provided.

If you are unsure which evaluation is appropriate for you, select  Level 2 – Comprehensive Evaluation

Level 1 (Concise)

Overall Detail:Brief/Concise
TypeQualitative
Total Evaluation Time10 - 30 minutes
Duration Employee is observed while performing regular work2 - 5 minutes
Pictures Taken:Likely
Report Generated:Yes
Details the Risk for Injury:No
Injury Risk Scores Provided:No
Injury Broken Down by Body Part:No

An ergonomic specialist will visit the requesting employee’s work site and provide a concise ergonomic evaluation of the employee’s workstation.

This level of evaluation is brief in nature and involves the ergonomic specialist obtaining only very brief information from the employee regarding their work environment. Identification of injury risk factors is not comprehensive in this level of evaluation. Only a general discussion regarding potential concerns and potential recommendations will take place.

Following the evaluation, a brief report indicating identified concerns along with potential recommendations will be provided.

This level of evaluation can be requested if an employee does not wish to have a detailed/comprehensive evaluation and would like a less detailed analysis of their workstation.

This type of evaluation may be useful for employees who have had an ergonomic evaluation of the same workstation in the past, have good ergonomic equipment including but not limited to: a height adjustable table, ergonomic chair, and monitor arm, have attended formal Office Ergonomics Training, is confident their workstation is well setup ergonomically and just need help with minor changes or would like a consultation regarding furniture options, height adjustable table implementation, general workstation setup, chair adjustments, etc.

Overall time = 10-30 minutes (approximately)

It is not required to have a Level 1 evaluation prior to requesting a Level 2 evaluation. Click here to complete the Office Ergonomic Evaluation Questionnaire.

Level 2 (Comprehensive)

Overall Detail:Detailed/Comprehensive
TypeQuantitative
Total Evaluation Time30 - 60 minutes
Duration Employee is observed while performing regular work5 - 30 minutes
Pictures Taken:Yes
Report Generated:Yes
Details the Risk for Injury:Yes
Injury Risk Scores Provided:Yes
Injury Broken Down by Body Part:Yes

Level 2 Risk Scores

An ergonomic specialist will visit the requesting employee’s work site and provide a detailed ergonomic evaluation of the employee’s workstation and work environment.

At the onset of the evaluation, the ergonomic specialist will ask the employee to perform regular work tasks in order for observation and data collection to take place. During this time, the ergonomic specialist will observe the employee performing regular office tasks to identify, evaluate and record exposure to ergonomic injury risk factors which include but are not limited to force, frequency, duration, awkward posture and contact stress. (Exposure to these injury risks for extended durations increase the risk for injury).

Along with identifying injury risk factors, appropriate measurements including workstation height, clearances, reach distance and viewing distance will also be obtained (as needed). Environmental factors such as lighting and noise (where applicable) will also be evaluated.

*During the observation period, pictures and/or video of the job tasks performed will be taken (unless the employee prefers otherwise). This allows the ergonomic specialist to document postures, equipment used and work performed. Pictures are also used in the ergonomic evaluation report unless noted otherwise. Observation and evaluation of work performed lasts anywhere from 5-30 minutes. (Observation times will vary depending on the situation and job tasks performed.)

Using the data and information collected, the ergonomic specialist will conclude the observation and evaluation by discussing the evaluation report, injury risks factors identified, injury risk scores, etc. as well as discuss the potential solutions which will help minimize risk.

A detailed report indicating risk factors identified, ergonomic injury risk scores, methods to eliminate or control injury risk exposures and specific recommendations is provided as part of the Level 2 evaluation.

This level of evaluation can be requested in place of a Level 1 ergonomic evaluation if an employee wishes to have a more detailed and comprehensive evaluation of their workstation. This type of evaluation is useful for employees who have had a Level 1 evaluation and need additional assistance, or if an employee simply wishes to have a more detailed overview of their workstation.

A Level 2 evaluation is recommended for employees uncertain of which evaluation to request as it will cover each aspect of the workstation setup in detail and help ensure injury risks are minimized as much as possible.

Overall time = 30-60 minutes (approximately).

*As mentioned above, along with observation, the ergonomics specialist will take photos/video of the employee performing regular office tasks. Photos are extremely valuable in documenting and illustrating an identified injury risk factor, the workstation setup and work environment for future reference as well as to provide the employee and/or supervisor education and awareness. The photos (if taken) will only be used by the ergonomic specialist and will be included in the ergonomic evaluation report. At the minimum, a photo of the desk, chair, etc. will be taken. Photos will not be used for other purposes unless prior consent is granted. (If pictures are not preferred, please notify the ergonomic specialist prior to the evaluation.)

Click here to complete the Office Ergonomic Evaluation Questionnaire.

 

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