Faculty International Travel & Coronavirus

September 29, 2020

World Health Organization (WHO) has declared coronavirus disease 2019 (COVID-19) a pandemic. The U.S. government advises against travel to most international destinations. CSU has currently suspended all travel. Only essential travel is allowed with approval of Department head, and Dean or VP.

 Travel at this time may result in health risks, delays, and additional financial cost. The University cannot and does not assume responsibility for these risks. If you travel you must make emergency response plans that do not rely on the University or the U.S. government for assistance. Please review the important information below. Note that if you do not hold a U.S. passport additional planning may be required. Consult your home country embassy for additional resources. 

Resources

 Before any travel understand entry requirements for travelers from the U.S. Some countries maintain significant travel restrictions; most have specific requirements regarding COVID-19 testing and/or arrival quarantine. Please note that arrival isolation/ quarantine requirements vary widely country to country and may be quite costly. Review the U.S. Embassy website and/or your destination country embassy website for entry/exit restrictions and permissible categories of travel.

 Students

Please remember that all students (undergraduate and graduate) are required to work with CSU’s Education Abroad office as additional considerations apply. Email derek.smallwood@colostate.edu for additional information.

 Kuali TEM

Please do not forget to have your trip/ travel approved in Kuali TEM PRIOR to departure.

 Financial considerations

You are participating in this travel at your own discretion. CSU’s insurance policies contain COVID exclusions. CSU is not responsible for additional costs incurred during travel in these uncertain times. Please budget in advance for possible quarantine, flight cancelations, evacuations and travel delays. Please determine in advance, whether there are any grant, research or departmental funds available for these expenses. Please understand that for most instances there may be no department budget available, which would mean you need to plan accordingly.  

 Insurance information

Insurance summary of benefits can be found here. Carefully review this information. Like most international insurance plans there are exclusions for pandemics. If you need medical care, COVID-19 related or otherwise, that care will be provided at the nearest adequate medical facility that is receiving foreign nationals. You will not be evacuated to the U.S. unless it is deemed medically necessary. Note that CSU’s international health insurance is not travel insurance. There is no coverage provided for flight cancelations, travel interruptions, or quarantine costs.

 Returning to campus

CSU Public Safety requires that all international travelers remain off campus for two weeks. Alert your department in advance and plan teaching and research duties accordingly. The CDC recommendations for returning from abroad can be found here. Additional restrictions apply to travelers from certain locations (as of 9/22/20 Europe, Brazil, Iran and China). Confirm that your itinerary is compliant in advance. Note that only U.S. citizens and lawful permanent residents of the U.S., certain family members, and other individuals who meet specified exceptions, who have been in one of these countries in the past 14 days will be allowed to enter the U.S.

Consult with a medical provider

The mortality rate for those infected with COVID-19 increases with both age and the presence of comorbidities. Consult with a medical professional before departure. CSU recommends that all travelers receive a flu shot and a negative COVID-19 test before travel. See “resources” above to determine if your host destination requires a negative COVID-19 test for entry, as well as requirements on when that test must be taken. Bring an adequate amount of medicine in case of travel delays. Know that the availability of Personal Protective Equipment (PPE) and COVID-19 testing varies by country.

 Travel interruptions

Foreign governments may implement restrictions with little notice, even in destinations that were previously low risk. This includes any destination you may travel through during layovers. If you choose to travel internationally, your trip may be severely disrupted, and it may be difficult to arrange travel back to the U.S. If borders close rapidly, they may not reopen for weeks or even months, inhibiting your return. Repatriation flights are not guaranteed. You are required to comply with all foreign government regulations.

 Increased risk

The economic and social ramifications of COVID-19 may exacerbate the risks already present in in your destination. Moreover, anti-foreigner sentiments may increase. Hospital care and other emergency services may be at capacity and prioritizing residents. Some U.S. Embassies are not fully staffed, and they are unable to provide services to U.S. citizens. Review resources such as travel.state.gov so that you understand these risks and have mitigation strategies in place.

March 8th, 2020
IMPORTANT
Effective immediately all non-essential, non-athletic faculty, staff and international travel is suspended until further notice.

Please see definition of essential travel in response to COVID-19 here. For more detailed information about CSU’s travel guidance please see COVID-19 University Travel Guidance. For travelers traveling internationally on CSU essential business it is extremely important to: Please ensure that all trip information include trip itineraries are accurately entered into Kuali TEM. (For trip itineraries please use the per diem tab.) Kuali TEM is how CSU and RMI (Risk Management & Insurance) track international travel. It is important to ensure accurate information. Please ensure that pre trip travel authorization documents are submitted and approved in Kuali TEM PRIOR to departure. RMI has a nightly feed into the Kuali TEM system. Please ensure that traveler profiles are up to date. Please ensure that emergency contact information is up to date. Please remind travelers to enroll in the US State Department’s STEP program. See https://step.state.gov/ The benefits of this free program is that travelers can receive up to date, destination specific information and it enables the US Embassy to contact US citizens in an emergency. Please remind travelers to check the following websites for the most up to date information regarding their travel destinations- The CDC’s Travel Health Notices. See https://wwwnc.cdc.gov/travel/notices CDC Level 3 is “Avoid Nonessential Travel” The US State Department Travel Advisories see https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/ – The highest level imposed by the US State Department is Level 4- “Do Not Travel” Cancellation: If the traveler decides to cancel their trip after it has been submitted in Kuali, and RMI has generated an approval. Please remember to cancel in Kuali. Please email RMI – sally.alexander@colostate.edu that the trip has been cancelled. (RMI has an additional step in their system to record a cancellation.) If faculty have any questions please have them contact Sally Alexander – sally.alexander@colostate.edu or 970 491 7726

March 2nd, 2020

CSU is actively monitoring the ever-evolving coronavirus (COVID-19) situation. 

Currently CSU is not restricting Faculty and Staff travel from traveling internationally. For student travel (this includes graduate students) please remember for student travelers they need to work with the Office of Education Abroad. However, as this situation continues to evolve additional travel restrictions may be imposed by the CDC and/ or by the US State Department. (As indeed they have been for a number of countries – such as Mainland China, and Italy- the most recent examples.) Given the uncertainty, and fluidity of this situation it is extremely important to: Please ensure that all trip information include trip itineraries are accurately entered into Kuali TEM. (For trip itineraries please use the per diem tab.) Kuali TEM is how CSU and RMI (Risk Management & Insurance) track international travel. It is important to ensure accurate information. Please ensure that pre trip travel authorization documents are submitted and approved in Kuali TEM PRIOR to departure. RMI has a nightly feed into the Kuali TEM system. Please ensure that traveler profiles are up to date. Please ensure that emergency contact information is up to date. Please remind travelers to enroll in the US State Department’s STEP program. See https://step.state.gov/ The benefits of this free program is that travelers can receive up to date, destination specific information and it enables the US Embassy to contact US citizens in an emergency. Please remind travelers to check the following websites for the most up to date information regarding their travel destinations- The CDC’s Travel Health Notices. See https://wwwnc.cdc.gov/travel/notices CDC Level 3 is “Avoid Nonessential Travel” The US State Department Travel Advisories see https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/ – The highest level imposed by the US State Department is Level 4- “Do Not Travel” Cancellation: If the traveler decides to cancel their trip after it has been submitted in Kuali, and RMI has generated an approval. Please remember to cancel in Kuali. Please email RMI – sally.alexander@colostate.edu that the trip has been cancelled. (RMI has an additional step in their system to record a cancellation.) If faculty have any questions please have them contact Sally Alexander – sally.alexander@colostate.edu or 970 491 7726